Location Overview

Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

Job Overview

As a Recruitment Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories: Professional External & Internal Hiring, Frontline Hiring, and Early Talent Hiring. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding, and onboarding activities, while ensuring compliance, data integrity, and process adherence.

Recruitment Coordination & Process Management

• Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
• Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
• Offer & Pre-boarding Support: Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
• Facilitate background checks, tracking progress, and resolving any related issues;
• Onboarding Coordination: Support pre-boarding activities, including new hire documentation and orientation scheduling; Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
• Process Oversight: Monitor all aspects of the recruitment lifecycle, ensuring timely completion of each stage while maintaining high service standards.

Data Management & Reporting

• Maintain accurate and up-to-date candidate records within the ATS and other recruitment systems;
• Ensure data integrity and compliance with company policies and data privacy regulations;
• Generate basic reports on recruitment activities, tracking process completion rates, candidate status, and coordination efficiency.

Stakeholder Management & Communication

• Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams, and Candidates;
• Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
• Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process.

Process Improvement & Technology Utilization

• Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
• Utilize the ATS, CRM, and other recruitment tools to ensure timely and accurate execution of coordination activities;
• Stay updated on system and process changes, ensuring proper adoption and compliance.

Compliance & Process Adherence

• Ensure all recruitment activities comply with local employment laws, company policies, and global hiring standards;
• Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
• Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations.

Specialized Responsibilities Based on Coordination Type

• Coordinate high-volume hiring processes for external professional, early talent, and frontline recruitment;
• Work closely with campus recruitment teams, operations managers, and talent partners to ensure timely hiring;
• Manage external candidate engagement, ensuring a smooth recruitment journey from interview scheduling to onboarding.

Required Qualifications:

• Education & Experience: Bachelor’s Degree and at least 2 years of experience in recruitment coordination, or talent acquisition support;
• Talent Acquisition Technology Expertise: Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
• Organizational & Time Management Skills: Strong ability to manage multiple priorities, high-volume hiring processes, and deadlines in a fast-paced environment;
• Communication & Stakeholder Management: Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers, and cross-functional stakeholders;
• Process & Compliance Adherence: Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity;
• Attention to Detail: Strong focus on accuracy in offer processing, scheduling, and data management to maintain seamless recruitment coordination;
• Collaboration & Confidentiality: Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information;
• Candidate Experience Management: Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process;
• Proficiency in English and German: Strong written and spoken English & German skills to support recruitment coordination across regions.

Preferred Qualifications:

• High-Volume Hiring Expertise: Experience supporting external professional, early talent, or frontline hiring processes in a high-volume recruitment environment;
• HR Systems & Data Management: Familiarity with recruitment workflows, HR processes, and system-generated analytics to support reporting and insights;
• Process Improvement Mindset: Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities;
• Campus & Early Talent Coordination: Experience partnering with campus recruitment teams or managing early talent hiring processes.

The ‘Internal Reporting Procedure’ for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.