This role’s primary responsibility is to support the VP Food Service and VP Finance for PBNA West Division from a business management and administrative capacity, with both internal and external engagement.

• Interface appropriately with many internal and external senior executives, including a broad spectrum of stakeholders.
• Prepare biweekly staff presentation content in MS PowerPoint, including developing agenda, sales performance & recognition, plus integration of all presenters’ content
• Provide a variety of business support – e.g., developing/distributing PowerPoint presentations, excel spreadsheets, WebEx, Skype, telepresence, surveys, email, etc.
• Seek to identify areas for improved process efficiencies in department and partner with manager/department assistants to develop new processes for accomplishing work
• Administrative Support for VP Food Service and VP Finance
• Maintain daily calendar and own the scheduling process for all meetings and venues
• Coordinate all travel arrangements, proactively ensuring travel arrangements meet manager’s needs for maximum productivity
• Manage and administer Travel & Entertainment (T&E) expense reporting and invoice processing using Concur, in a timely manner ensuring correctness
• Assist with set up and management of customer meetings
• Coordinate staff meetings and external events including team meetings, leadership planning meetings, people planning meetings, and team/community events.
• Lead team projects as assigned
• Organize and maintain departmental files (both electronic and hard copy)
• Provide support with highly confidential materials/documents
• Maintain and update distribution, contact lists, and team organization chart
• Initiate and manage employee recognition
• Support special meeting requests (room booking, meal provisions, AV, etc...)
• Manage all initiation of new employee needs / onboarding as well as office moves
• Contractor system onboarding, contract renewals, timecard processing
• POs, invoice execution, scorecard generation
• Pcard purchases & management / JEs
• System access requests (e.g. idM, etc.)
• Office supplies / logistics / shipping / Key Competencies

Compensation and Benefits:

• The expected compensation range for this position is between $45,000 - $71,800.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• Solution-oriented, self-motivated, and proactive
• Ability to manage multiple tasks, organize and coordinate across multiple team including the ability to make clear and timely decisions
• Strong organizational, prioritization, and follow-up skills
• Excellent verbal and written communication skills
• Professionalism, dependability and desire for a challenge
• Collaboration skills with ability to influence multiple levels – up & down
• Great attention-to-detail
• Advanced level of proficiency in Microsoft Word, PowerPoint, Excel and Outlook required
• Knowledge of PepsiCo Systems preferred (Concur T&E, MyHR, SAP); Willingness to learn new software as needed required
• Knowledge of PepsiCo Systems preferred (Concur T&E, MyHR, SAP); Willingness to learn new software as needed required (Yammer); Experience with file-sharing systems an advantage (Box, DropBox, OneDrive) Required
• 4+ years administrative experience supporting an integrated team
• High school diploma or GED required; Bachelor's degree preferred
• Travel Requirement < 5%

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement